If you are involved in managing inventory, you are aware of the hassles that can arise due to purchasing issues. Having far too many of an obscure item or running low on a bestseller, are sure clues that you and your company can benefit from a more robust purchasing and inventory management tool.
Technology has advanced over the years, such that you no longer need to keep track of purchasing activities on paper. Consider these benefits offered by software programs of today.
A major benefit of using software is it can easily collect and analyze data, a task that would take an employee much longer to do manually.
Look for a purchase order system that can analyze past demand, and suggest which orders need to be placed based on that knowledge. You can then use the report as a starting point, and use your own judgment on which purchase orders to create for which items.
Flexible item ordering
Your business likely has its own set of product numbers that are different from your vendor's part numbers. Since your vendor is typically unfamiliar with your item numbers, it's best to place orders using their numbers. You may check different tools used in your business and see the wholesale pricing sheet via https://www.brandboom.com/ online.
Some purchase order systems allow you to create and print purchase orders using both numbers, which is extremely helpful to you and your vendor.
Minimum and maximum quantity setup
This handy purchase order tool allows you to set up minimum and maximum amounts by item. This allows you to run a report to see which items are running low and need to be ordered, or which are overstocked and may need to be liquidated.
Most businesses do receive requests for drop shipments, at least every now and then. If you need to order items and have your supplier ship them directly to your customer, a tool for handling drop shipments is a must. Handling drop shipments means that the system will allow you to specify a ship-to address that is different than your own address.
Receive partial orders
As we all know, sometimes the orders we place are not always delivered in full. In these cases, it's helpful to have the choice of whether to receive the partial shipment and keep the rest of the purchase order open or to simply receive the items and cancel the remainder of the items.